What do I do with the money once I have raised it?
How do I make sure Gift Aid can be claimed on my donation?
What if I want someone to come and officially collect the money?
What do I do with money raised from a collection box?
What if I need more sponsor forms?
How do I set up an online sponsor page?
What is gift aid?
How can I prove to others that I am raising money for FSID?
Do I need a licence for my event?
How do I organise a street collection?
How do I organise a House-to-House collection?
What about a Raffle, Draw or a Tombola?
How do I get insurance for my event?
Can I use FSID’s logo?
How do I get my event posted on FSID’s site?

What do I do with the money once I have raised it?
It is easiest to bank any money raised into your own account or one set up especially for fundraising. As soon as the event is over write out a cheque or postal order made payable to “FSID” for all the money raised. Send it to: The Fundraising Department, FSID, Artillery House, 11-19 Artillery Row, London,SW1P 1RT.

With any money you send in please state clearly your name, the address you want the acknowledgement to be sent to, a contact telephone number and/or email and information on exactly how that money was raised. This ensures we log everything correctly on our database and you receive an acknowledgment. We will keep count of every individual fundraiser’s total, so you can call up and enquire how much this is at any point.

You may also pay money directly into our bank account if this is easier for you:

Name: Foundation for the Study of Infant Deaths
Sort Code: 16-00-16
Account Number: 13386080

If you decide to do this you MUST send us the paying-in slip stub stamped by the bank together with a note explaining that you have done this, when you did it, and how the money was raised. This allows us to identify your donation. Otherwise it is recorded as anonymous and you cannot be thanked.

Finally you can call up on 020 7222 8003 and pay the money raised by card, again stating clearly who you are and what it is for. 

How do I make sure Gift Aid can be claimed on my donation?
With the money also send in any completed sponsor forms or completed gift aid donation forms, filled in clearly and neatly with everyone’s full name and home address so that we can claim the gift aid on each donation, thus increasing any money raised by 28%.

What if I want someone to come and officially collect the money?
We have representatives all over the country known as befrienders who (providing the distance is manageable) would be happy to come along and collect cheques for us and say a few words about the work we do. All we ask is that you give us at least a few weeks’ notice to allow us time to find somebody.

What do I do with money raised from a collection box?
If you are using our collection boxes they will arrive already sealed with a collection box return form. When you have finished the event and want to count out the money then you must have two people present to witness this, both of whom must sign the collection box return form. Then bank the money, write a cheque to FSID and send it in with a cover letter and the completed collection box return form.   If additional seals or forms are needed you can call up to request them (020 7222 8003)

Once you have finished with collection boxes please send them back into us. We have very limited resources here in the office.

What if I need more sponsor forms?
There is a sponsor form enclosed with our fundraising pack. Please feel free to photocopy more. It is advisable to get people to pay there and then, even if you have not yet done the event, as it can often be a long process to get people to pay up at a later date.

How do I set up an online sponsor page?
There is also the option to set up an online sponsor form. This allows people to sponsor you online using credit or debit cards. It is easier than using paper sponsor forms, and you can send the link via email thus targeting people anywhere in the world. To set up your online sponsor form go to www.justgiving.com/charity/fsid/  and follow the instructions. Click on “Participants Only” to register your details with Justgiving. Once registered, you can set up your personal sponsor page with your own message.

What is gift aid?
UK tax payers can claim the tax back on any donation they make. This is called Gift Aid, and it adds an extra 28% to the donation and therefore a lot of wonderful extra money for the cause. Just by ticking the Gift Aid box a donation of £10 becomes £12.50! However, to claim Gift Aid sponsors must add their full name and home address including the post code clearly. If these cannot be read then the tax cannot be claimed. If you are a higher-rate tax payer gift aid can be claimed at 40%!

Note: You cannot gift aid yourself, and a member of your family cannot gift aid any donation they give you.

How can I prove to others that I am raising money for you?
If you need to prove to others that you are raising money for us we can send you a letter of authorisation stating that you have permission to raise in our name. You may make copies of this letter and show it to anyone who asks.

Do I need a licence for my event?
A licence needs to be considered for music and dancing, extended hours, copyright and royalties, food and drink, and the sale of alcohol. Contact your local police for advice.

How do I organise a street collection?
An application for a permit must be made to your local authority at least six weeks in advance, but in some cases up to a year’s notice is required. No children under the age of 16 are allowed to collect money for street collections. To collect on private property, e.g. a supermarket, shopping centre or railway station, you will need permission from the manager or owner. You must inform the Fundraising Team when you make an application in our name.

How do I organise a House-to-House collection?
Applications for a licence must be made six weeks prior to a collection. Collectors must be over 16 years. House-to-house rules also apply if you are collecting at a number of shops or businesses i.e. carol singing.

What about a Raffle, Draw or a Tombola?
A small lottery is one contained within another entertainment, such as a bazaar or dinner dance. No registration is required but no cash prizes are allowed. A public lottery is one not restricted by membership or relation to another event, must be registered with the local authority and must have a promoter. Numerous rules govern lotteries; further details are available from the Fundraising Team.

How do I get insurance for my event?
We have an insurance policy that can cover small-scale community events. Copies of these can be sent out on demand. Note that this policy only covers non-hazardous events involving less than 500 people. It cannot be extended to include hazardous activities such as: Parachuting, Abseiling or Bungee Jumping.

Can I use your logo?
In all publicity materials you should state that funds are being raised “in aid of” The Foundation of the Study of Infant Deaths and add our registered charity number of 262191. However, be careful not to use our charity number to give the impression that you or your group are a registered charity, e.g. on group or other headed paper.

You must ask permission to use our logo and we can email it to you. Note: the logo must not be used on its own, but you must also add that this is an event “in aid of” FSID. We must also see all artwork or promotional material before it is printed. 

How do I get my event posted on your site?
If you’d like to advertise a forthcoming event on our site please send in details of what, when and where, as well as how to buy tickets and a contact name and number.